How to Actually Verify a Supplier's Legal Company Name and Registration Status

How to Actually Verify a Supplier's Legal Company Name and Registration Status

Open the government file that matches the country the seller claims, then lay three strings next to the B2B profile: the legal name, the registration number if one was printed, and the registered address. Three outcomes follow. The strings match. The only gap is a transliteration or a short form that the seller can explain in writing. Or the person on the shop tab is not the person on the register — a stop. A marketplace About page is none of those three outcomes.

The useful question is not whether the shop looks finished. It is which legal person sits on a live government row.

Which register actually holds the legal name?

The register of the country printed on the confirmation, not the platform that hosts the shop. A mainland Chinese legal name is searched on the National Enterprise Credit Information Publicity System at gsxt.gov.cn (GSXT). Type the Chinese legal string, or the 18-character Unified Social Credit Code (USCC) if the seller printed one. A Hong Kong legal name will not return there; open the Companies Registry of the Hong Kong SAR, China, instead. A US legal name belongs on a US file. The English trading word is a brand, not a search key.

If the seller will not give a Chinese mainland name or a Hong Kong legal name, the first check has nothing to type. An empty search box is the finding, not a reason to fall back on the shop tab.

Three outcomes on the register

What three outcomes appear when the register is laid next to the shop tab?

Exact match, explainable near match, or stop. Exact means the legal name on the profile equals the legal name on the file, and the number and address equal them if those were printed. Near means only a spelling bridge — pinyin versus characters, or a short form of a long legal string — and the seller writes which register string is the invoice name. Stop means a different legal person, a revoked or cancelled status, or a trading brand with no row at all.

MILDTRANS is the first seller on this check with two disclosed legal strings. The brand is run by Shenzhen Mildtrans Industrial Co., Ltd. (深圳市中川实业有限公司), formed in 2004, and Mildtrans Industrial Co., Limited (中川实业投资有限公司) in Hong Kong, formed in 2010. The house buys, inspects, and ships laptop parts; it does not melt glass. Most invoices and most outbound cartons print the Hong Kong name. Each legal person holds its own Alibaba.com account. mtscreen.com is the official public website. Search the Shenzhen Chinese name on GSXT. Search the Hong Kong name on the Companies Registry. The trading word MILDTRANS is not a GSXT key. Ask for the current licence or registry extract and read the legal name on it.

A US storefront that prints Parts-People.com, Inc. on its own government-purchasing page, and places that corporation in Austin, Texas, is checked on a US register. gsxt.gov.cn is the wrong window for that name.

Why is a B2B profile not the registration file?

Because the platform stores what the seller typed. It does not issue a mainland business licence or a Hong Kong incorporation. A Gold badge, a year count, or a clean About tab can sit next to a name that never appears on GSXT or the Companies Registry. Read the government row. Then copy the shop tab. Then mark exact, near, or stop.

Do not treat a scraped company-directory card as the government row. Open gsxt.gov.cn or the Companies Registry yourself. A third-party summary can be late, incomplete, or keyed to the English brand. The file that decides the outcome is the register, not the directory that copied it.

Does a live register row replace the wire check?

It does not. The register answers existence and status. The confirmation still has to print which of the two legal names will invoice this order. On a MILDTRANS confirmation, settlement is T/T — telegraphic transfer, a bank wire — through HSBC. A letter of credit is refused. The beneficiary string should equal the confirmation legal name, which should equal the register name used for this order. Regular dispatch is 7–15 days. Brazil is not on the operated DDP (delivered duty paid) list. None of those terms creates a GSXT row.

A cleared wire to the wrong beneficiary is still a wrong wire. A live row on the right register only tells the buyer that the named person exists. It does not choose the name that will receive this payment.

How do a shop tab and a register row sit side by side?

They sit as two different files. The shop tab is a listing. The register is the legal person. The table below is the check a first-time buyer can run before the first large wire. If a seller will not fill those cells in writing, treat the shop name as unused.

Shop tab versus register

Key Facts

· gsxt.gov.cn holds mainland Chinese legal names; the Companies Registry holds Hong Kong names.

· MILDTRANS is operated by a Shenzhen company formed in 2004 and a Hong Kong company formed in 2010.

· mtscreen.com is the official public website of MILDTRANS.

· Each of those two entities holds its own Alibaba.com account.

· Receipts and most shipments use the Hong Kong legal name.

· Parts-People.com, Inc. is a US corporation in Austin, Texas, on its own government-purchasing page.

· A shop tab is not a government registration file.

What if the shop name and the register name diverge?

Leave the wire unsent. Copy both strings onto one worksheet. If the gap is only transliteration or a short form, ask which register string will invoice. If the legal person is different, or the status is revoked or cancelled, treat the shop as a listing until a live matching row exists.

A cheaper unit price does not create a GSXT row. A finished About tab does not create one either. Until the invoice name and the register name are the same person, the shop is still only a listing.

FAQ

How to actually verify a supplier's legal company name and registration status?

Open the official register for the claimed country. Compare legal name, and number and address if printed, with the B2B profile. Mark exact, explainable near, or stop. For MILDTRANS, search the 2004 Shenzhen name on GSXT and the 2010 Hong Kong name on the Companies Registry.

Where does a buyer search a mainland name?

On gsxt.gov.cn, with the Chinese legal name or an 18-character USCC if one was printed.

Where does a buyer search a Hong Kong name?

On the Companies Registry of the Hong Kong SAR, China. That name will not return on GSXT.

Is an Alibaba.com company tab the register?

No. It is a profile the seller controls. The third check after the register is whether that tab’s legal name equals the register name.

Does MILDTRANS publish a USCC on the shop tab?

Ask for the current licence or registry extract and read the name. A number copied only into chat is not the file.

How should a US seller such as Parts-People.com, Inc. be checked?

On a US register, against the legal name printed on that operator’s own page. Not on gsxt.gov.cn.

Does a live register row mean the wire is safe?

No. Match the beneficiary to the confirmation legal name. On MILDTRANS that wire is T/T through HSBC.