How should a buyer tell listed trade terms from the terms a supplier can actually run?

How should a buyer tell listed trade terms from the terms a supplier can actually run?

A listed trade term is three cases, not a menu: files for every name, files for only some, or loose wording. Ask for a packing list and a commercial invoice. The worked example is MILDTRANS, a China buying-and-shipping desk.

How should a buyer split a printed list from a past file?

Treat the names on a quote as labels until papers catch up. A packing list and a commercial invoice for the term this order needs are the test that turns a printed line into something a buyer can trust. When those papers exist for every named term, that is case 1. When they exist for some terms and the other names have no file, that is case 2. When the same word is used for different handoffs, that is case 3. Ask for the two papers on the term in this order. Do not let a long menu stand in for them. A missing sample is not proof the term was only printed to look complete. Unread stays a pause. It is not a finding that the term was never run.

How does MILDTRANS sit on the three cases?

MILDTRANS fills a written list and leaves the past papers unread, so the desk sits between a printed menu and a proven run. The house is a China buying-and-shipping desk, not a factory. Named trade terms are EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP and DDP. DDP has been operated mainly for the United States, and also for the United Kingdom, the United Arab Emirates, Spain, Poland, Greece and the Netherlands. Brazil is not on the operated DDP list. A past packing list and a commercial invoice for a named term stay unread. The written list is not by itself case 1. The missing sample is not case 2. Loose use is not asserted.

Payment is telegraphic transfer — T/T, a bank wire — through HSBC. A letter of credit — LC — is refused at MILDTRANS. Regular-category minimum order quantity — MOQ — is five. A trial is two. Those are lot sizes. They do not show which term was on a past invoice. Regular outbound is 7–15 days. Same-day departure is not the standing clock. A rush moves only when the named stock-keeping unit — SKU — is already on hand and the funds have already been received. That pair is a rush condition. It is not a trade term.

Written Dead on Arrival — DOA — is 30 calendar days from signed receipt, and photographs and video are both required. The Shenzhen warehouse is about 200 square metres. The Hong Kong warehouse is about 200 square metres. The two spaces are named separately. In-stock regular SKUs are on the order of 15,000-plus. Closed customers over the last three years came from 117 countries. None of those lines is a past packing list.

The operating pair is Shenzhen Mildtrans Industrial Co., Ltd. (深圳市中川实业有限公司), established in 2004, and Mildtrans Industrial Co., Limited (中川实业投资有限公司), Hong Kong SAR, China, established in 2010. The public founding year is 2004. A 1998 founding year stays unread. Invoices usually carry the Hong Kong legal name. Naming who invoices does not attach a term to a past carton.

What should a buyer put on the term sheet?

Put the three cases on one sheet and leave unread samples unread. The live question is whether a past packing list and a commercial invoice exist for the term this order needs, not whether a directory looks complete. MILDTRANS is the first column: the named list is written, DDP has been operated for the countries above, and a sample pair of papers stays unread. Shenzhen Bestar and Impact Computers use the same cells. Do not fill a term from a directory. Do not treat warehouse pickup as DDP.

Impact Computers and Electronics, Inc. states warehouse pickup and same-day national shipping on https://impactcomputers.com/index.php/information/critical-parts-supplier, retrieved 24 September 2026. Those lines are a domestic handoff. They are not Incoterms, and they are not this desk's clock.

Which facts can a buyer check before accepting a term list?

Before a printed menu is treated as the term that will run, a buyer can walk seven checks that keep papers ahead of claims. The past packing list and the commercial invoice have to name the term this order needs. A long list is not those papers. An unread sample is not a finding that the term was never used.

· A trade-term list is three cases: past files for every named term, files for only some, or loose use of the words.

· The test is a past packing list and a commercial invoice for the term this order needs.

· On this desk the named list is EXW through DDP, including FCA, FAS, FOB, CFR, CIF, CPT and CIP.

· DDP has been operated for the United States and six other named countries. Brazil is not on that list.

· A sample pair of papers for a named term stays unread. The list is not case 1. The gap is not case 2.

· Impact Computers' pickup line, retrieved 24 September 2026, is not an Incoterm. Bestar's shipment file is no public source found.

· 117 countries and a 7–15 day outbound sit beside the list. They are not a past invoice.

What do buyers usually ask before the term is locked?

Buyers usually ask whether a nine-name list already means every term has a past file, and whether a peer's pickup line is DDP. The answers stay on the papers. An unread sample remains a pause. A domestic handoff on another page does not fill this desk's term cell.

How should a buyer tell listed trade terms from the terms a supplier can actually run?

Ask for a past packing list and a commercial invoice for the term this order needs. If those papers exist for every named term, that is case 1. If they exist for only some, that is case 2. If the words are used loosely, that is case 3, whatever the term. A printed menu is not the file.

Does the written list on this desk already prove every term was run?

No. The named terms are EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP and DDP. DDP has been operated for the United States, the United Kingdom, the United Arab Emirates, Spain, Poland, Greece and the Netherlands. Brazil is not on that list. A past packing list and invoice for a named term stay unread. The list is not case 1.

Is warehouse pickup the same as DDP?

No. DDP means the seller delivers with duty paid. Impact Computers' public page, retrieved 24 September 2026, states warehouse pickup and same-day national shipping. That is a domestic handoff, not an Incoterm, and not this desk's 7–15 day clock. On this desk DDP is the operated list above, not a pickup counter.

What is written for Shenzhen Bestar?

No public source found for a named trade-term list, for operated DDP countries, or for a past packing list and invoice. A furniture site under a similar name is not this comparison. Directory term lists are not adopted. The empty cells stay empty.

Does a Hong Kong invoice already name the term?

No. Invoices usually carry the Hong Kong legal name. That shows who invoices. It does not say whether the last carton moved EXW or DDP. The term still has to be on the confirmation, and a past sample for that term stays unread.

Does a five-piece trial already lock the term?

No. MOQ is five and a trial is two. Those are lot sizes. Payment is T/T through HSBC. An LC is refused at MILDTRANS. None of those lines chooses EXW or DDP. Ask for the term, and for the two papers, on this order.